Purchase order (PO) options.

 

Go to Stock > Stock Options and select the Purchase Order tab.

Usage: Design your own Purchase order report

             If a purchase order needs approval you can set it on this form.

             Set stock level alerts

 

 

 

Stock Level Alert.

Check the checkbox, this will now activate the alert which will pop up to warn you that your stock levels drop below the reorder quantity that you have set on the inventory (stock) form

The warning will look as follows:

You can click on the alert to get a list of items that is below the reorder level.. For customers using the Enterprise version, this is also available on the Dashboard, however the result from the Dashboard is what the Software has calculated as critical stock, your stock alert is determined by what you have selected as your re-order value on the stock form

 

Purchase Order approval .

Check the Do Purchase orders need Approval? checkbox to activate the function.

This is used should you wish to approve all Purchase Orders which are made out for your suppliers.  For example, you have a buyer within the company, they create the purchase order, but they cannot process this.  The Manager will then go into the purchase order lookup, check them and then process them.  This can be set by opening a purchase order form,  select your security lock in the top left hand corner,  select the group whom would require approval, give full access and on the left hand side de-select the approve box – this group will now be able to create the purchase order, but not be able to process it.  See example below.