Non Stock Item (NSI)

A non-stock item is one that is bought or sold, but the quantity is not tracked.

If you want to use the same item code for different stock items, "use non-stock Items". If you check the "Non-Stock Item" checkbox, the program will ask you for the item's cost price when you sell it. This applies to invoices, job cards, and quotes.

Step 1. Do a Goods Receive Note.

The Goods Received entries will be as follows:

Various methods for selling non-stock items.

1. You sell the product through the Quote or Job Card Module.

This is probably the best method because you can record the cost price while creating the quotation or job card.

For NSI items, the Cost Price column will be enabled, allowing you to enter the cost price.

When you sell the item the entries will be as follows:

(Cost of sales is 0 as they cancel each other out. Cost of sales was recorded when you recorded the goods received note (GRN)

2. You sell it via the POS module.

If you add an NSI to the invoice, the program will open a dialog box and ask for the cost price. The onus is on you to supply the correct cost price.

Please take note that the cost of sales is recorded immediately. If you do the invoice in the next month, your gross profit in the previous month will be lower as the cost of sales was recorded in the previous month. In the current month it will be higher. Your stock turnover report can thus differ from your income statements turnover, as the costs were posted in two different months.

It is recommended that you do the goods received note and the invoice in the same month.

The 'Cost Price' you filled in on the quotation, job card or invoice will only effect your Stock Turnover Report. Example: Turnover $100, Cost Price $20 and Profit is $80

Customer Query & Answer

How to complete a GRN when purchasing items for sale, as well as items for internal use on the same GRN (supplier invoice).

Step 1:

Go to Stock Groups and add a stock group with name of, for example Internal Use and change the 'Cost account'  to for e.g. Workshop Usage. You need to add the Workshop Usage account in the General Ledger.

Note that you can change the account directly in the goods received note. Find the column "Gl Stock Account" and change it to the account you want.

Step 2:

Add a stock item named Internal Usage and link it to the stock group you created under Stock Groups and mark it as a Non Stock Item (on the Stock Main Form > Additional Info Tab).