Company Setup Steps

General Ledger (GL) accounts

General Ledger (GL) Accounts

•Go to Ledger > Account Setup to view or add accounts (e.g., salaries, fuel).

•The system has a predefined chart of accounts, suitable for most businesses.

•To change default GL accounts:

•Ledger > Account Options > Account Defaults tab

•To import accounts:

•Ledger > Account Setup> Extra tab and select Import

Stock Groups

Stock Groups

Go to Stock Items > Stock Groups.

Each stock item links to a stock group. Groups determine Sales and Cost of Sales posting accounts.

Add Employees

Go to Employee > Add Employee.

Assign a security group and password for each user.

Add Customers

•Go to Customer > New Customer

•OR: Import via Customer > Extra > Customer Import

•Export Outlook contacts (optional) to CSV and import them here.

•To enter opening balances: Go to Customer > Customer Journals

•If you need to enter aged balances, obtain balances for each aging period you use. When entering opening balances, select the appropriate GL account—either Controls > Customer Opening Balances or the account recommended by your accountant for this purpose.

Add Suppliers

•Go to Supplier > Lookup & Reconciliation and click on the Add Supplier button.

•Enter opening balances at Supplier > Supplier Journals

•Use Control Account: Supplier Opening Balances

Add Stock Items

•Go to Stock Items > Stock Lookup  and click on the Add New Stock button.

•OR: Import via Stock > Stock Extra > Stock & Price List Import.

•Then go to Stock Items > Stock Take to import stock quantities

Point of Sale Setup

•Go to Invoice > Invoice options

•Set the message to display on invoices here.

Company information

Go to Company > Add or Edit Branches

Document Messages

You can create custom messages to display automatically on your invoices, statements, quotes, job cards, sales orders and more. To change or edit the messages.

Invoice Message

Go to Invoice > Invoice options Go to

Quote Message

Go to Quote > Quote Options

Job Card Message

Go to Workshop > Options

Customer Statements

Go to Customer > Customer Options

Sales Order

Go to Quote / Sales Order > Sales Order Options >Printing tab

Posting Opening Balances

When setting up a new company, you'll need to post the opening balances for customers, suppliers, trial balance, and stock.

Customers at

Go to Customers > Customer Journal

Suppliers at

Go to Supplier > Supplier Journal

Trial balance at

Go to Ledger > Adjustment Journal

Stock and Cost Prices at

Go to Stock > Stock Adjustment