Hover the mouse over the different menu options. If the cursor changes to a hand (), then click to go to the subject.

Corrections in the Ledger

To access correction options, go to Ledger > Corrections. This section allows corrections for:

•General ledger entries

•Customer transactions

•Invoices

•Credit notes

•Purchases

•Dates

Quick Correction Method:

1.Open GL Detail and find the entry to correct.

2.Right-click on the row.

3.Select "Correct this Account" from the menu.

4.A correction form will appear for making adjustments.

This provides an easy way to fix incorrect entries directly from the ledger.

Delete Audit Trial

1.Right-click on the transaction within General Ledger Details.

2.Select "Correct this Account" and then choose "Delete Audit Trail".

3.Result: The deleted entry (e.g., invoice, GRV, Credit Note, RTS) will no longer appear in the relevant lookups.

4.To view deleted entries, go to General Ledger Detail and check the "Show Deleted" option.

Available Corrections

Within the Ledger Corrections section, the following actions can be performed:

•Change ledger accounts for a transaction.

•Merge general ledger accounts.

•Adjust transaction dates.

•Reassign invoices between customers.

•Reassign representatives between invoices.

•Switch suppliers for purchases.

•Reassign credit notes between customers.

•Delete entries.

Note: Click on each tab to see corrections available.

Important Notes

•VAT & Bank Reconciliation: Do not delete or change accounts if VAT or Bank Reconciliation has been captured. This can cause issues with VAT calculations and bank data.

•Blocked Changes: Changes and deletions are blocked if VAT has been captured or the bank is reconciled.

•Reversing Journal Entries:

oGo to Customer Journal and click on Completed to see all completed journals.

oDouble-click the journal you want to reverse and click the Reverse button.

oNote: Reversal is not possible if VAT was captured for that entry.

Tip: All this can be done in the General Ledger by double-clicking on the document number.

Merging Accounts.

If you need to combine two accounts (e.g., accidentally created duplicates), follow these steps:

1.Go to Ledger > Corrections.

2.Click on the GL Account Transfer tab.

See also Invoice Corrections and Stock Items > Stock Detail for more corrections that can be made.