Stock Options: General

General Tab

Stock Properties - Description

Allow negative stock

Allow the quantity on hand to be negative. When this checkbox is selected, the system will allow inventory to be issued even if there is no quantity on hand. There are numerous reasons why this could occur, such as inventory being sold before it is received, but it is not a good practice.

Normally you should disallow negative quantities. The reason is that SI+ creates transactions which move stock out of the inventory account and into a cost of sales account at the moving average cost. If this cost is not accurate, your profit figures and the value of your inventory are distorted.

You can correct this imbalance by comparing your stock control account in the general ledger with your actual stock. Determine the difference between the two values. Correct by doing a general ledger entry.

You can get the actual stock values from Stock | Extended Stock Lookup

There is an override for Sales Orders.

Auto Print on Stock Adjustment

If selected a report will automatically print if you do a stock adjustment.

NSI - require cost price

Non stock item. To force the user to enter a Cost Price if a Non Stock Item is used in the Invoice form.

Use fast but less accurate stock level calculation

The default setting is deselected.

Use this method only if you have vast amounts of Bill of Material items and Recipe items and the printing at the tills are to slow.

This method adjust the Stock On hand quantities directly by adding or subtracting the quantities invoiced and not by calculating it from the Stock Detail tables.

The danger is that if the same item is sold from different tills at exactly the same time that one of them won't be updated.

This method is only used in invoice, credit note and recipe item processing and not during GRV, RTS and Stock Take processing.

If for instance the stock quantities are incorrect then it will be corrected during the GRV, RTS and Stock Take procedures as the quantities are re-calculated every time.

A good practice will be to manually re-calculate the quantities sporadically and before stock taking. Go to System > Data Health & Maintenance, select the Recalc Stock Prices and Levels

Change Unit Cal Qty

See: Cost and Selling Prices

Use Suggested Min/Max Levels

If this checkbox is selected then you can't change the values in the Main Stock Form

Allow stock item to have input sales tax type

If selected it will allow you to change the VAT on Sales, that is usually restricted to output taxes only, to an input tax.

Reason: If selected it will allow you to change the VAT on Sales, that is usually an output tax, to an input tax. (Stock Main form > Additional Info tab)

Example: Say for instance you are renting out office space and you are charging the tenant the electricity as billed by the authorities. You want the electricity bill that you paid and the electricity that you recouped from the tenant to be both in the same general ledger expense account, for example, electricity.

You can now change the output VAT to input VAT as both the bill you paid to the authorities and the invoice you made out to the tenant will be posted to the expense account electricity.

Remember to change the Sales Account (Stock > Inventory Groups) to the expense account electricity.

Serial Numbers

Strict serial number tracking

If selected then:

You can't change the serial number on the Serial Number Lookup form. You must enter the correct serial number on the invoice form.

If not selected then you can type in your own serial number on the invoice.

Global unique serial numbers

This option must be selected to make sure that all serial numbers are unique.

Allow select serial number

This will allow you to select the serial number from a drop down list (look for "...") on the invoice and job card.

Serial Expiry Date

If chosen, the expiry date column will appear on the goods receipt form when serial number goods are received, and you can enter the expiry date in the column.

BOM

Strict BOM

If selected then you won't be allowed to change the Bill Of Material if the stock on hand is 1 or more.

Add Item Lookup

Refresh on open

Select if you want to refresh the Item Lookup form every time that you change the items information or add an item.