Stock > Stock Take: Regular |
Top Previous Next |
Go to Stock Items > Stock Take, and select Regular Stock Take.
Stock Take - Regular Stock Take
Stock-taking, or inventory checking, is the physical verification of quantities held in your inventory or warehouse. It helps identify stock discrepancies.
Stock takes can be done:
•Annually (full inventory count), or
•Continuously using a cycle count system.
Note:
•You can also initiate a stock take from the Extended Lookup Form.
•Consignment items will be excluded from the stock take.
Steps to Perform a Regular Stock Take
Step 1 |
Select Regular Stock Take
|
Step 2 |
Click Create New Stock Take. (see image above) •SI+ will create a snapshot of the current theoretical quantities on hand. •Inventory is not frozen, so any movements after this point must be considered in your final count.
|
Step 3 |
Navigate to the Stock Take Report to Process tab (see image below).
|
Step 4 |
Print the Stock Count Sheet You will see various “Print Options” that you can tick before printing. We recommend selecting the following: – Show only active items – Only print where stock on hand is greater than 0.
Click the Print button.
Important: Count the physical stock before moving any items in or out of the store. Once counting is complete, you may resume normal operations. |
Step 5 |
Enter or Import Counted Quantities Right-click on the stock take that you created and select Open Stock Take. (You will also see an option for Sectioned Stock Take Count, click here for an explanation.)
Enter the physical counts manually in the column named Counted or import them from a CSV or Excel file.
Note: You can set the On Hand columns quantity to zero by clicking on the Set Counted to Zero. This will ensure that anything not counted will default to zero stock on hand and will appear on the variance
Tips: •To view processed stock takes, select the Processed option and double-click to open them. •For a list of adjusted items, use the Stock Detail Lookup and filter the Module column by STAKE. •To show additional columns, right-click on a header, select Column Chooser, and drag columns into the view.
Important Notes ➢ No selling should occur between printing the stock lists and completing the count.
✓ Selling can resume after counting, even if you haven’t yet processed the entries — the system uses the theoretical snapshot created at the time of stock take creation.
|
Step 6 |
Click on Show Differences. This will show the differences between the current stock on hand and what has been counted. If you are happy with the differences then you can go ahead and click on “Process.“ |
Inventory Valuation.
To calculate inventory value during a stock take:
•Select Cost Price and check Only where On Hand ≠ 0.
•The system displays each item’s extended cost (Qty × Cost Price) and the total inventory value on the last page.
❖ This value applies only to the current warehouse.
For a company-wide stock value, use the Extended Item Lookup.
You can also:
•Check Group by Stock Group to see totals per group.
•See historical values using Stock Value at Date.
Using Stock Take for Opening Quantities.
You can use the stock take form to capture opening quantities when starting inventory.
➢Important:
•You cannot enter average cost prices here.
•Change the General Ledger account from Stock Adjustment to Opening Balance Account.
To include average cost values:
•Use the Stock Adjustment form, or
•Import via Stock & Price List Import/Update: Go to Stock | Stock Extra | Stock & Price List Import/Update
❖For full details, see Taking on Inventory Balances.
See also: Stock Value Reconciliation to check if the General Ledger stock value aligns with the physical stock value.
