Supplier Financial Information

Supplier Financial Information Fields

These settings dictate how the system handles orders and inventory updates for this specific supplier (vendor).

Back Order

Supplier Back Order

A back order occurs when a supplier cannot immediately fulfill all or part of an order due to insufficient stock. The outstanding items are delivered at a later stage.

Enable this option if the supplier allows back orders (partial shipments).

When the Back Order box is checked:

•Partial ordering is allowed on Purchase Orders and GRNs (Goods Received Notes).

•Unreceived quantities remain on back order for future delivery

This ensures accurate tracking of outstanding quantities still expected from the supplier.

Note: Refer to Stock > Purchase Order for more details.

Print Remittance

Remittance Advice

Enable this option to automatically print a Supplier Remittance Advice after reconciling the supplier account.

Dispute

Supplier Dispute

Set in: Supplier > Financial Info tab.

Used to flag suppliers with ongoing disputes.

•This is an informational setting

•Allows filtering in the Supplier Lookup form to view disputed suppliers

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Purchase Order Authorization

Purchase Order Authorization Required

If enabled, no PO can be finalized for this supplier without formal internal approval.

GRN - Update Supplier List Price

Update Supplier List Price from GRN

When checked, the system automatically updates the supplier’s list price based on the costs captured during the GRN process.

Additional Setup Required:

Enable Update Supplier List Price on GRV Process in:

Stock Items > Stock Options > GRN tab

Settlement Discount

Settlement Discount From Supplier

If the supplier offers settlement (early payment) discounts:

•The system automatically calculates the discount during reconciliation

•Discount values are displayed in the Supplier Lookup form

Multiple Discount Types:

If the supplier offers different discount structures (e.g., early payment, volume-based), configure them in the Supplier Discounts tab.

Credit Limit

Credit Allowed by This Supplier

Enter the maximum credit limit granted by the supplier.

Purchase Order Blocking:

•If a purchase order exceeds this limit, it will be blocked

•A supervisor can override the block (subject to security rights)

•To set Security Rights open the Purchase Order form and click the lock button.

Supplier Order Lead Time in Days

Supplier Order Lead Time

The number of days between placing an order and receiving the goods. This value is critical for automated stock replenishment.

To set the lead time:

•Go to: Supplier Master > Financial Info tab

•Enter the expected delivery time in days

Why it matters:

Lead time is used to calculate minimum stock levels.

For example:

If you sell 2 units per day and the lead time is 7 days, your minimum stock level should be 14 units (2 × 7).

Track Actual Lead Times:

You can review actual delivery performance in the Goods Receiving Lookup form, by comparing the Arrival Date and Order Date.

Day of month to pay supplier

Day of the Month to Pay Supplier

Specifies the preferred day of the month to pay the supplier.

•Automatically populates the Target Payment Date in the Completed Reconciliation form

•Helps standardize payment planning

➢ Example, if set to 25, all reconciliations will default to the 25th as the payment target.

Discount on List Price

Supplier Discount on List Price

This field is only used in the siLink module.

When importing a franchisor’s price list:

•The system applies this discount automatically

•Updates the dealer’s supplier list price accordingly

Supplier Auto Discount

Supplier Auto Discount

This field is for informational purposes only.

It indicates whether a supplier automatically applies a discount to their invoices.

Minimum Order Value

Supplier Minimum Order Value

Defines the minimum purchase order value allowed.

•Orders below this value will be blocked from processing

Web Address

Supplier Web Address

Enter the supplier's website URL.

Keywords

Supplier Keywords

Used for searching in the Supplier Lookup form. Example, which suppliers sell a specific item.

Date Fields

Supplier Date Fields

Go to: Supplier > Financial Info

These fields are for tracking and reporting purposes:

•Date Account Opened – When the supplier was created

•Last Purchase Date – Most recent transaction

•Start Date – Beginning of the supplier relationship

•Last Price Increase – Most recent price change

•Next Price Increase – Expected future increase

These fields can be used for filtering in the Supplier Lookup form.

Supplier Categorization

Supplier Categorization

Go to: Supplier > Financial Info tab.

Four fields are available to classify suppliers:

1. Business Form

A customizable category for grouping suppliers.

•Configure via: Company > Extra > Table Maintenance.

•The field label can be renamed using the Grey Gear icon

2. Industry

Categorize suppliers by industry.

Configure via: Company > Extra > Table Maintenance (Customer Tab)

Shared with the Customer module.

3. Status

User-defined field for supplier classification.

•Displayed in the Supplier Lookup form

4. Status 2

Additional user-defined classification field for more detailed grouping.

Custom Bool

Supplier - Custom Boolean Fields

Four customizable Yes/No fields are available.

•Labels can be renamed using the Grey Gear icon

Examples of Use

•Preferred Supplier (Yes/No)

•Requires Import Permit (Yes/No)

•Blacklisted (Yes/No)

•Certified Supplier (Yes/No)

Supplier Date Fields

Supplier  Date Fields

•Date Account Opened

•Last Purchase Date

•Start Date

•List Price Increase Date

•Next Price Increase Date

Use these fields to filter data in the Supplier Lookup form.

Supplier Bank

Supplier Bank Details

Capture the supplier’s banking information in the Financial Info tab.

Where to add a bank:

To add new banks: Go to Company > Extra > Table Maintenance >Banks