Goods Received Options

Field

Description

Goods Receiving Label Quantity Default

This quantity will be filled in, in the label column on the GRN form

Update Supplier List Price on GRN process

De-select this option if you do not want to update the Supplier List Price  when processing a GRN.

The Supplier List Price updates only for the specific supplier linked to the GRN.

Example:

•Midas (preferred supplier) has a list price of $18.

•You receive the item from Rectron instead.

•Midas’s price remains $18, but Rectron’s price updates if Rectron is listed under Other Suppliers in the Main Inventory form.

You can also use the landed cost to update the supplier list price

Add item - Jump to If Already on GRN.

•Enable this option to automatically jump to an item already added to the GRN (Goods Received Note) when you try to add it again.

•If the same item is added more than once, the cursor will move to the existing entry instead of creating a duplicate.

Add GRN supplier to item suppliers.

If the Supplier Item Code already exists for a different Supplier then the Supplier and the Item Code will be added to Other Suppliers. See Other Suppliers / merging of stock items

Set GRN supplier as item preferred supplier.

If selected then this Supplier will be set as your preferred supplier in the main stock form.

Shipping and other costs Distribution Method

Cost Distribution Method

The Cost Distribution Method determines how shipping and other costs are allocated to each stock item on the GRN.

Available Methods

Value (default) - Distributes costs based on the line total of each item.

•Best for most cases where cost is proportional to item value.

Weight - Distributes costs based on item weight.

•Useful when some items are much heavier than others and therefore cost more to ship.

Manual - Allows you to manually allocate shipping costs per item.

•Best if you know the exact shipping cost for each item.

Generate MPLU for Lot/Qty

Will generate various bar codes for stock that has arrived in a lot (items may have various barcodes).

Auto Print on Process

Will automatically print the Goods Receiving Note.

Warn if Cost Price Change above X%

Will warn you if the purchase price is higher than the percentage indicated. The test will happen as soon as the Process button is clicked.

Per Line Stock GL Account

Per Line Stock GL Account - NSI Only

You can override the general ledger stock account in the Goods Received Note that is set in the Stock Groups Setup. Usually, it is posted to the General Ledger Stock Control account. Overriding this account may cause a discrepancy between your general ledger stock value and your physical stock value.To prevent misuse, ensure to block incorrect usage of this option in the GRN security setup.

To activate the GL Stock Account column in the Goods Received Note (GRN):

1) Go to GRN Security Setup and select the 'Allow GL Stock Ovveride'.

2) Go to the Stock Options form. Select the 'Per Line stock GL Account' and/or the 'Per Line stock GL Account - NSI only'.

Note:

•If you select only 'Per Line Stock GL Account' then you can change both non-stock as well as regular items.

•If you select both then you can only change the non-stock items general ledger account.

•If you select only the 'Per Line stock GL Account - NSI only' then you cannot change the GL account for any items

In the GRN, look for the Stock GL Account column to make your changes.