Stock Main Form: Picture and Memo |
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Stock Main Form: Picture and Memo tab
Go to: Stock Main Form > Picture and Memo tab.
Manage product images, internal attachments, and AI-powered e-commerce descriptions efficiently within the Picture and Memo tab.
You can use this tab to:
•Visual Management: Upload stock images to visually represent inventory items.Upload stock images to visually represent inventory items.
• Detailed Descriptions: Add manual memo fields or comprehensive long descriptions.
•AI Generation: Automatically build conversion-friendly descriptions using artificial intelligence.
•E-Commerce Sync: Seamlessly sync product assets to PrestaShop, Shopify, and WooCommerce.
Managing Images vs. Attachments
Smart-IT separates customer-facing media from internal office documentation:
•Image Button: Adds public product images published directly to your web shop.
•Attachments Button: Stores files, images, or documents for internal office use only (hidden from online stores).
Reviewing Inventory Media
To audit your inventory for linked media:
1. Go to: Stock Items > Extended Lookup.
2. Use the Img and Attachment columns to search, sort, and filter items based on whether they have linked media or files.
AI-Generate Long Description
Save time by letting AI automatically write rich, conversion-friendly product descriptions for your online store.
How to Generate
1. Open the stock item and select the Picture and Memo tab.
2. Click AI Generate Long Description.
3. The system compiles item details and applies your custom prompt template.
Optimizing AI Accuracy
The AI relies heavily on complete product data. For best results:
•Ensure the Item Name is accurate and descriptive.
•Enter the Brand Name and Model Number under the Additional Info tab.
•Verify that the Barcode is correct.
Configuring the AI Prompt
Customize your output formatting under Stock Items > Stock Options > AI Tab.
Example Prompt Template
•Generate an e-commerce product description for '{name}'.
•Itemcode: {itemcode}
•Barcode: {barcode}
•Brand: {brand}
•Model: {model}
•Features: {features}
•Include the {features} as a bulleted list. Use the heading: Supplied Features.
•Include features found on the web. Use the heading: Features Found On Web.
•Include the specifications as a bulleted list. Include every specification you know about the product. Use the heading: Spesifications.
•Do not include product name as heading.
•If the Brand name is missing then put in the brand.
•If the Model is missing then put in the Model.
•If the supplied barcode differs from the barcode found online, display the following message in red:
•Please check the barcode: The provided code {barcode} differs from the barcode found for this model. The barcode found online is {found_barcode}.
•If the supplied model number differs from the model found online, display the following message in red:
•Please check the model number: The provided code {model} differs from the model found for this model. The model number found online is {found_model}.
•If available, list the sources used to gather product information.
Automated Barcode & Model Verification
When enabled in your prompt, Smart-IT cross-references entered details with data found online. If a mismatch occurs, warning messages highlight discrepancies in red so you can correct errors before publishing to your e-commerce platform.
Important Product Information
Token Balance
Tokens that you can still use.
Each imported document uses one token.
15 free tokens are allocated every month.
See also Document Imaging
