Hover the mouse over the different menu options. If the cursor changes to a hand (), then click to go to the subject.

Supplier Reconciliation: Invoice Method

This method is designed to quickly process payments based on supplier invoices.

➢ Note: Unlike Status Reconciliation, this method has no checks and balances, so use with care.

Setup Requirements

•In the Supplier Main Form, set the Recon / Payment Allocation Type to Invoice Allocation.

•If not set, the system will default to the normal Status Reconciliation screen.

1. Open the Supplier Lookup form. Right-click the supplier and select Reconcile this Supplier).

•        The Invoice Reconciliation Form will appear

Hover the mouse over the different fields on the form. If the cursor changes to a hand () , click to get more information.

2. Select Invoices To Pay

•Select the invoices you wish to pay for.

•In the Payment Amount column:

•Double-click to enter the full amount.

•Or manually enter an amount.

•Or use the Auto Fill button for selected invoices.

3. Fill in Payment Details

•Payment Date

•Bank/Payment Account

•Optional: Add a message for the Payment Advice Note

4. Click ‘Pay Selected’

•Journals will be created.

•A Payment Advice Note can be printed or emailed.

To Reverse a Payment or Credit

1.At the top (next to Supplier Name), click Select All Invoices.

2.Right-click on the payment to reverse.

3.Click Reverse.

•All entries in that payment range will be deleted.

•Related journal entries will be removed.

•Tip: View deleted entries via General Ledger > Detail > Show Deleted